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Cover Letter Example
[Number, Street Name]
[Seattle, WA 93829]
[October 5, 2020]
[Human Resources Manager]
[Number, Street Name]
[Seattle, WA 82719]
Dear Mr. Smith,
It is with great pleasure to be applying for the Executive Assistant position posted on [URL] at [Company X] in Seattle, WA. As someone with a strong background in providing assistance to high-level stakeholders, I am convinced about my ability to work on a one-to-one basis with both executives and clients. In this cover letter, I will elaborate on my motivation and qualifications to ensure the smooth-running of your department.
To shortly introduce myself, my name is [Katy Hughes] and I have two years of experience working as an executive assistant at [Company Y]. Since several months I moved to Seattle, and therefore seeking a new but similar interactive working environment. I read an interesting article in [Newspaper] about [Company X’s] ambition to expand the business into international territory. I’d be honored to provide assistance and tackle complex duties in these strategic matters. I am excited about the prospect to make travel arrangements and detailed travel itineraries.
In my previous role as an executive assistant at [Company Y], I provided executive level administrative support to one director, two vice presidents and nine staff members. My core duties included, but were not limited to, coordinating and arranging complex multi-destination travel arrangements, appointments and meetings. Through effective scheduling, I saved each top executive 9 hours per week, equating to $19,000 a week in current salaries. Last year, I used a clustering method to detect traffic congestion which slashed executive time loss by 30%. I received recognition for these results (see references).
I can dedicate 32 hours/week to [Company X] and my daily hours are negotiable. I am excited to further discuss my candidacy and how I can contribute to your daily operations. My resume is attached for your consideration. If you need additional information, you can contact me at [Phone number] or [Email address]. Thank you for reviewing my cover letter and resume.
Writing Tips For Executive Assistants
- Use a simple font and font size that is easy to read. Basic fonts like: ‘Calibri’, ‘Arial’ or ‘Times New Roman’ with a 10– or 12-point size font will do. Keep a word count of around 300 to 400 words on a one page document and divide your cover letter in 4 paragraphs.
- Distinguish two styles: American and British English cover letters. The cover letter that we are going to write will be an American English example, but I will also showcase the differences between an American and British English cover letter.
- Start with a warm and professional greeting as in, ‘Dear Mr. Smith,’ or ‘Dear Ms. Smith,’. Don’t use ‘Mrs.’ as the abbreviation, unless you know that the contact person is a married woman. If you are unsure about the recipient’s gender, then you need to write the full name as in, ‘Dear Addison Smith,’. If you write to an unknown recipient, then I’d advise you to write ‘Dear Hiring Manager,’.
- A cover letter is a supplement to your resume. That means you need to provide context to the qualifications listed in your cv. For example, one of the key skills for an executive assistant is the ability to produce quality reports and presentations. If you claim this skill, then substantiate the statement. How many did you produce? What was the overall feedback?
- Close your letter in a compelling way. That means you need to thank the reader for reviewing your cover letter and close it by writing, “Kind regards”, “Best regards,” or “Sincerely,”. “Yours sincerely” is British, and Americans tend to reverse the order and write “Sincerely yours,”. Nowadays, Sincerely is a common and acceptable close for American cover letters. You can also write “Yours faithfully”, which can be used when the recipient is not addressed by name like in, “Dear Sir or Madam”. It is a British usage. “Yours truly,” is the American equivalent.